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Condemnation / Preservation Periods
Compendium on Preservation and Disposal of Postal Records / Full Details of Preservation Periods of Records at Post Offices – PDF Ruling PDF DOWNLOADS
II SAVINGS BANK CONTROL 4. SAVINGS BANK CONTROL ORGANISATION 1 List of transactions 2 years after agreement of binder balances for that period 2 SB vouchers (including SB 3 applications…
2. BRANCH POST OFFICE 1 Branch Office account (Pa.6) 3 years after they are used up 2 Branch Office Journal (Pa.5) along with BO slips 3 years after they are…
1.12 Savings Certificates Application for purchase or transfer of certificates (NC 69 or NC 71) DG Posts Lr No.30-47/84-8B III dt.25/01/90 Six years after encashment of certificate on maturity/date of…
1.11 Savings Bank 1 SB Ledgers in HO To be destroyed forthwith by Postmasters after ensuring that all the accounts in the ledger have been closed, transferred or recopies and…
1.6 Money Order 1 Journals (lists) of money orders issued (Head Office and Sub Office (MO.2) 18 months 2 Register of Money Orders received for payment (MO.3) 18 months 3…
1.5 Registration and Parcel 1 Memos or admission of delivery obtained from the addressees in cases where inward foreign parcel receipts are not forthcoming 1 – 1½ years 2 Inward…
1.2 Franking Machine Records 1 Register to be maintained by the counter PA operating Multi Value Franking Machine (FM.1) 3 years from the date of last entry 2 List of…
1.10 Accounts 1 Head Office Cash Book 3 years 2 Contingent Bills (copies) 3 years 3 Schedule of receipts and payments (copies) 3 years 4 Memo of disbursement of pay…
POST OFFICE ACCOUNT AND SUB ACCOUNT DEPARTMENT SL NO DESCRIPTION OF FORM FORM NO PERIOD OF PRESERVATION 1 H.O. Summery ACG 1 3 Years 2 H.O. Cash Book ACG 4…