Preservation Periods of Records of Parcel Related at Post Offices

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1.5 Registration and Parcel
1	Memos or admission of delivery obtained from the addressees in cases where inward foreign parcel receipts are not forthcoming	1 – 1½ years
2	Inward foreign parcel receipts obtained from the Director of Accounts (Postal) for purposes of enquiry	1 – 1½ years after completion of enquiry
3	Register of customs duty realised on postal parcels and letters	1 – 1½ years
4	Inward foreign parcel bills	1 – 1½ years
5	Register of letter mail articles detained for customs examination	1 – 1½ years after the items under detention are finally disposed off
6	Register of refunds and write back of customs duty allowed on postal parcels and letters	1 – 1½ years after the items assessed for the customs duty are finally disposed off
7	Statement showing details of inward duty prepaid parcels and the amount claimed in the UK General Account	3 years
8	Schedule of customs duty and other charges realised in cash on inward foreign parcels and letter mail articles	1 – 1½ years
9	Parcel receipts and assessment memos relating to inward foreign parcels and letter mail articles	1 – 1½ years

10	Schedule of cash refunds of customs duty and postal fee	1 – 1½ years after the items assessed to the customs duty are finally disposed off
11	Registered lists received and despatched	2 years
12	Parcel lists received and despatched	2 years
13	Receipts for inward foreign registered articles of the letter mail and for inward foreign parcels on which no customs duty is charged	1 – 1½ years
14	All records of registration department except those mentioned in item 11 above and elsewhere in this part	1 year
15	All records of Parcel department except those mentioned in item 12 above and elsewhere in this part	1 year
16	Duplicate copies of the lists of parcel receipts returned to the Director of Accounts (Postal) and to offices of Exchange	1 – 1½ years
Note : In the case of an article of the foreign post under dispute regarding which an enquiry is in progress, the records pertaining to it should be kept until the matter has been settled even if the prescribed period is exceeded
(Rule 25 of Postal Manual Volume VI Part I)