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2 years after agreement of binder balances for that period
2
SB vouchers (including SB 3 applications
received with warrants of payment of closed accounts)
6 years
2A
Register of vouchers checked
6 years
3
Combined local credit and debit transfer journals
18 months after agreement of all the binder balances for the relevant period
4
Consolidated journals of SB deposits and withdrawals
2 years after agreement of all the binder balances for the relevant period
5
Undeliverable passbooks
6 years from the year of their receipt
6
Statistical register
5 years after agreement of all the binder balances of all the binders for that period and after the reconciliation of balances maintained in the Postal Accounts Office
7
Registers SB.62, SB.62a) and SB 63
3 years after agreement of all the binder balances for the relevant period
8
Register SB.61
2 years after all the objections have been settled
9
Interest statement and summary thereof
3 years after agreement of all the binder balances
10
Miscellaneous registers (register of binder discrepancy, register of verification of binder check sheet, interest short or excess passed, 20 percent checking of interest, register of unposted items etc)
3 years after the end of the year to which they relate
11
Certified lists of accounts and balances
Permanent
12
Register of corrections to opening balances
Permanent
13
List of silent accounts
Permanent
14
Agreement sheets
3 years after the agreement of all binder balances of the period concerned
15
Voucher lists
2 years
16
Periodical statements
18 months
17
Objection statements
18 months
18
Miscellaneous correspondence
18 months
19
Inspection reports
18 months after all the items have been admitted
20
Spoilt passbooks
Upto next inspection and destroyed by the AO ICO (SB)
21
Unused cheque foils
Upto next inspection and
destroyed by the AO ICO (SB)
22
Register of records destroyed (ACG 91)
Permanent
Note 1 : For the destruction of the time barred records, the incharge of SBCO will seek the prior approval of the Divisional Superintendent/Gazetted Postmaster, as the case may be
2 : Vouchers, spoilt passbooks, undeliverable passbooks and unused cheque foils and cheque books should be destroyed by burning. The other records should be torn and transferred to the Postmaster for sale as waste paper
3 : The period of preservation prescribed above will apply mutatis mutandis to CTD, FD, RD, TD and CDS records also
(Rules 25, 42, 52, 62, 71 and 81 of Postal Manual of SB Control, Pairing and Internal Check Organisation red with DG Posts Lr No.30-47/84-SB dt.9/12/85 and No.1-2/88-
